How To Select The Most Suitable Board Software?

Choosing the right platform for board video conferencing is one of the priority tasks for the company that is transferring business processes online. Let`s consider what the board portal market offers for various businesses.

The functionality of board software

The development of information technologies and means of communication has created a powerful impetus for the digitalization of economic relations, which is a catalyst and an integral part of innovative development and has led to new opportunities to improve business processes. Digitalization for business, namely for enterprises, is an evolutionary and organic process that has already created a new tool for business communication. And one of them is board software for providing productive corporate management.

Choosing an online boardroom service can play a key role in uniting the employees on whom the future of the company depends. For the formation of joint solutions to take place with maximum efficiency, it is important to find a platform that can:

  • close all tasks of joint interaction of employees;
  • create new opportunities;
  • provide safety;
  • save company resources.

How to choose the best Board software suitable for your business needs?

With a vast selection of options available, it can be tricky to determine which software is right for your board. While many of the solutions available will generally lessen costs in the long term, implementing them can be a costly process. Thus, picking the right software upfront is of great importance. When choosing services for holding a virtual board meeting remember the following requirements:

  • The fewer different instruments, the better. It will be difficult for participants to switch between different programs and tabs, and you risk losing them. In addition, the possibility of technical problems increases.
  • Access should be very easy, ideally, no registration is
  • Use the familiar. If your members are already familiar with online streaming platforms, then they won’t need to spend time learning a new interface.

The best board software options

Between the numerous board portal solutions available  we have selected the best ones with a wide array of features:

  • Boardable

It is one of the most popular online conferencing platforms. Allows you to exchange messages on all types of devices. The maximum number of participants who can simultaneously participate in a video conference is 1000 employees. There is a virtual whiteboard where you can take notes and keep records. The test version is free with a 40 minute limit for a group conference.

Possibilities: round-the-clock technical support; cloud recording; file transfer; group work; user administration; single sign-on (an authentication system that allows participants to use multiple applications using a single set of credentials); creation of reports.

  • Diligent

The platform can simultaneously support communication in a group of 20 to 5000 people. The tools make it possible to conduct online testing and surveys. The platform does not require installation, it is enough to register in the browser. Supported on all devices. You can go on air within 10 seconds. Allows 10 speakers to speak at the same time.

Possibilities: screen demonstration; full HD and Ultra HD webinar and conference recording; technical support; High-quality communication; text chat; voting tool; mailing service.

  • Boardmaps

The platform makes it possible to conduct online conferences for 250 employees. May interact with G Suite services (Google Calendar and email invitations). You can work with joint documents without the Internet. If an employee loses the gadget, you can block the account due to the ability to manage endpoints.

Possibilities: compatible with Microsoft Outlook; task management; voting tool; offline viewing; access multiple boards and committees.

How to Close a Board Meeting?

How can you conduct the most productive meeting that can affect the growth of productivity and increase the profit of your company?

Board portal – complex digital solution for online meetings

No matter for which area of business operations a cloud solution is introduced, the aspect of the collaboration will play an important role in most cases. This is particularly true for the discipline of project management. The use of a cloud-based solution is particularly useful for planning and implementing projects as all team members can access information regardless of where they are, and the number of annoying meetings can also be significantly reduced through the communication options via the cloud. Working with the board portal in the cloud consists of constant access from servers, which must simultaneously receive large streams of information from all users, process, save, modify and send information back to working machines.

The board meeting is the most difficult and time-consuming process aimed at solving annual goals, objectives, and plans. An effective board meeting is an event that allows you to maintain communication between the divisions of your company. As a result, the motivation of employees should increase, and the decisions made at the planning meeting should be introduced into the work program.

What are the steps to close a board meeting?

  • Setting goals. Each meeting should deal with specific problems and tasks that are put on the agenda. It is not recommended to deviate from the tasks of a particular meeting.
  • Strict regulations. Each meeting should have a specific start and end time, and not globally, but for each task: for example, 30 minutes are allotted for solving a specific issue and not a minute more. Each speaker must meet a strict time frame.
  • Optimal composition. You should not gather all employees of your company for meetings: heads of departments and leading specialists who have a direct solution to the problem should participate in the discussion of current issues.
  • Everyone’s opinion. Everyone who has been invited to the meeting should have the right and opportunity to express their assumptions and opinions regarding the current issue. This is what adequate feedback looks like between employees and the head of the company.
  • You must understand that capturing the main questions and answers is one of the important points of any meeting. As a result, the finished minutes should be received by all participants in the meeting: this will help the workflow.
  • Schedule of the meeting. Meetings should not be spontaneous: each stakeholder should know in advance what time and on what issue they are invited to the meeting.

Conducting a meeting: choosing a strategy

Regardless of the nature of the meeting, it is worth considering several features that will make the process the most productive, comfortable, and fast. They are as follows:

  • The agenda must be prepared in advance, and all participants in the meeting must receive a mailing list with this document, otherwise you will have to bring the audience up to date and waste valuable time.
  • During the meeting, do not deviate from the assigned topic, otherwise, you will have to go beyond the scheduled time.
  • It is best to be guided by the less is more principle in setting the agenda. It is worth moving away from secondary topics and highlighting only those that are fundamentally important for your work here and now.
  • All participants in the meeting must speak strictly in turn, within a strictly limited period, without interrupting or interrupting each other.

Tips for Running Effective Meetings

The progress in improving board structures and meetings can be an internal need if the company understands the role of the board in creating value.

The role of the board of directors in corporate management

The structure of the board of directors plays a key role in achieving a balance between managers and directors of the company. However, the effectiveness of the board of directors is ultimately determined not only and not so much by its structure. What sets the tone is professional ethics, independence, and the ability of board members and company leaders to work in a team. A truly effective board requires more than just proper structure; board members must be active, well-informed, and represent a wide range of professional backgrounds and perspectives. Teamwork must be combined with the ability to offer constructive criticism to top managers and peers on the board. All these aspects are important for running effective meetings.

Tips on how to run an effective online board meeting

Business meetings have moved to the virtual world, but it still takes a lot of work to organize them well. How to properly organize an online board meeting and what to consider when choosing a venue for meetings?

It is best to start preparations two months before the event. Then you will have time to work through all the stages. So, here are the steps that will lead you to success:

  • Think over the topic and program of the board meeting. Please note that a conference is not a collection of unrelated reports. Think of it more as a mini-course that needs an educational strategy and clear presentation logic. In this case, the audience will be motivated to spend as much time as possible at the event.
  • Choose a platform for your online Note that there are no perfectly stable platforms. Anything can happen. Therefore, take your time for tests, make sure that the technical support of the platform is always in touch. In this case, board portals are the best alternatives as they provide a secure collaborative environment.
  • Keep in touch with viewers. Share the key points of the speakers in the chat, send illustrations, infographics, and additional links.
  • Collect feedback. Create a questionnaire in Google Forms, ask participants to rate the general organization of the conference and separately each speaker. It will be useful to send questionnaires to participants and spectators and collect feedback to make the next event even better and more professional.

What are the advantages of board portals?

Board meeting in real-time over the Internet is easy enough. The advantages of online work are as follows:

  • to carry out the event, you only need a special program for the online conference, many of which are free;
  • required components – microphone, internet connection, computer, and webcam; there is no need to purchase additional equipment or create complex infrastructure;
  • multipoint connection – people from different parts of the world can take part in such a conference;
  • renting a conference room in the past – each event participant can be at his workplace and at the same time look at other sites, work synchronously with other documents;
  • profitable savings – reduction of financial costs for renting a hall or paying for a business trip;
  • fast and effective training and informing clients;
  • high efficiency – research shows that conference participants work more efficiently in the office than on a business trip.